We're Hiring - Editorial and Publicity Assistant

Editorial and Publicity Assistant (One Year, Fixed-Term Contract)

Gill Books publishes an eclectic list of best-selling and award-winning books, from current affairs to cookery, picture books to politics, and self-help to sports biographies. Recent bestsellers include Ninety-Nine Words for Rain (and One for Sun) by Manchán Magan; An Irish Word a Day by Hector Ó hEochagáin; The Secret Life of Leinster House by Gavan Reilly; Standing in Gaps by Seamus O’Rourke; Sophie’s Swaps by Sophie Morris; The Milly McCarthy series by Leona Forde and Karen Harte; and I Am. I Can. I Will by Gerry Hussey. In collaboration with some of Ireland’s best writers, brands and a network of creative talents, Gill Books creates a dynamic publishing proposition in Ireland, building on a 160-year heritage while looking excitedly to the future.

A fantastic opportunity has arisen for an enthusiastic, energetic and organised Editorial and Publicity Assistant to join our team. In this role, you will support two teams (Marketing & Publicity and Editorial Development) with your time split evenly across the week. You will hone editorial, administrative and creative skills to aid the smooth running of both teams as they work across approximately seventy books per year. 

The ideal candidate: 
As a key member of two teams, the role is varied and fast-paced, so you’ll need exceptional personal organisation and time-management skills. You’ll be juggling many priorities and projects at once so attention to detail is critical. You’ll be working closely and collaboratively with colleagues across departments and with key external contacts, so you’ll need the ability to communicate effectively with a wide range of people. You will have a love of books and be inquisitive about the Irish publishing landscape. 

Job spec:

• Reviewing and filing media cuttings, and distributing media and publicity updates to key stakeholders
• Managing social media and event calendars
• Maintaining up-to-date media, festival and freelancer lists
• Administering book awards and festivals
• Providing administrative support for events such as launches, library and school events, festival appearances and media showcases
• Sending out book proofs and contractual authors’ and agent copies
• Dealing with general queries from authors and colleagues, and supporting ad hoc team needs
• Quality-checking covers and texts
• Preparing PDFs for ebook conversion and editing ebook metadata and alt text
• Organising meetings and keeping minutes
• Providing teams such as Sales, Marketing, Publicity, and Rights with relevant and up-to-date materials, and prompting editors for necessary materials
• Populating and updating computer systems, including invoicing and expenses data
• Acting as an ambassador for Gill Books

Closing date for applications is Wednesday 11 March.

Applications can be submitted in soft copy to: careers@gill.ie